Last week Jeff Brooks reminded his readers how to write an effective thank you to your excellent donors. In order to “thank your donors so they really feel thanked” you need to know the following three things about your donor:
• Who is the Donor? (Show that you know who they are and what they did.)
• Which Campaign or Program Did They Give to? (Thank them for the specific thing they gave to. Finish the story you started when you asked.)
• How Will You Turn Their Gift Into Impact? (Make it clear: Their money is doing something great!)
He echoed the message from the Contant Contact Blog, and I want to echo it again, and add a great example that I came across some time ago.
Last year my cousin courageously ran the Amsterdam half marathon for charity. The foundation “Together is not alone” (Samen is niet alleen) for which he raised money is a small local charity that aims to support people in troubling situations mainly due to poverty. My cousin asked me to support his fundraising endeavour and obviously I donated.
Almost 4 months later I received an email with the subject “Spending marathon”. I opened it and this is what it said:
It’s been a couple of months since the half marathon and you must be curious what happened with your donation.
Here’s a list of children who can participate in out-of-school activities thanks to you.
- Bridget, 15 years. She is taking guitar lessons. Partly paid by the Youth Culture Fund and partly by you!
- Ilias, 8 years. Lives with his father in Amsterdam North. Is doing kickboxing now. The Youth Culture Fund is paying the fees. You are paying the clothing and attributes.
- Sofia, 15 years. She lives with her mother and 3 sisters in Amsterdam South. She is taking dance lessons with Dance-Dancing thanks to you!
- Iijah, 4 years. He’s too young to qualify for support from the Youth Culture Fund. He’s taking dance lessons with Da Moves and is very excited. When he’s older he wants to appear on ‘So you think you can dance’!
- Michael, 11 years. He wants to be the new Bill Gates. He’s part of a programming club with Code Cult.
- Brother and sister, Shinin and Anwar, 12 and 9 years. They live in Amsterdam North with their mother. They are both taking boxing lessons, which are being paid by the Youth Culture Fund. You are paying the clothing and supplies.
- Jayla, 10 years. She’s dancing on a very high level with Lucia Marthas. Partly the Youth Culture Fund pays this for, but because it’s rather expensive, we sponsor the rest.
- Rochano, 12 years. He is now kickboxing with Pancration. His family slipped through the safety net with all the rules and regulations, because they received support last year, they couldn’t qualify this year.
- Happy triplets on Amsterdam IJburg, 6 years. They can now follow SQULA, an online education program.
- Hassimiou, 9 years. She’s now taking horse riding lessons on a farm in IJburg, partly paid for by the Youth Culture Fund, partly by you!
We haven’t run out of money yet, so we will keep going!
This is super! Why?
• It’s 10 little stories about real life: 10 families who are struggling to get by and 13 children who are chasing their dreams, or simply want to play and have fun. And we as donors made that happen. Wow!
• It’s honest. First, they only take credit for what they’ve done, which is more humble than I see most charities do. Second, they seem to be making fair choices about more expensive activities, which is perfectly fine, because we want to stimulate Jayla’s talent. And last, they still have some money left! Have you heard that before? It feels like they take me serious. Actually, it made me want to donate again.
• It’s to the point. It leaves no room for guessing where my money went.
• By the way: it wasn’t a flashy HTML email. It was just a plain text email. And that was fine with me, because for once I didn’t feel distracted by the visual identity, the social media sharing pressure, or 5 other calls to action of the charity.
Often you see smaller charities communicate like this. With the bigger charities it becomes more marketing style and language; therefore more impersonal and more vague as to what my donation really did. But it really doesn’t have to be.
Which piece of donor communication impressed you lately?
[This post first appeared on 101fundraising.]